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You can bulk-email employee-specific documents to the recipients by uploading a single zip file here. The zip file may contain promotion letters, Form 16, etc. to be sent to individual employees. Each file (meant for an individual employee) inside the zip file should contain a name that starts with either the employee ID or HRWorks User ID of the recipient. After uploading the zip file, when you initiate the email transmission, HRWorks shall extract the individual file, attach it to the mail body and send the email to the intended recipient.
Note:
- You can upload only zip file at a time.
- The upload has to be of zip format. Any other file format (PDF, PNG, etc.) will be rejected.
- If there is no corresponding file for a recipient, HRWorks will transmit an email without any attachment to the recipient. For example, if you choose a specific employee as a recipient but do not include his, say, promotion letter, in the zip file, the employee will receive an email which refers to say, the employee's promotion, but does not have any attachment (promotion letter).